Assigning Incomplete Grades

INSTRUCTIONS

1. Determine eligibility

   1. The student:
      1. has experienced an extenuating circumstance beyond the control of the student
      2. has missed no more than two consecutive weeks of class and has a limited number of assignments or exams which must be completed
      3. would not need to attend additional class sessions
   2. A incomplete grade award for a student who has an extenuating circumstance which falls outside of the criteria listed above requires approval from Daena Goldsmith in the Dean’s office.
   3. If this is a CORE course, you must speak with the Director of General Education to obtain approval.
2. Discuss the incomplete grade award and default grade with your student. 
   1. Make clear the work that must be submitted;
   2. Verify that the student understands the grade that will be earned if no further work is submitted (the default grade;
   3. Specify the date by which the work must be submitted.  You may select any date up to the Friday of the 4th week of classes in the next semester (excluding summer).  Note that any date listed beyond that allowed period will be changed to the 4th week of the next semester.
3. Complete the form and submit it no later than the last day of final exams. (Note that this form is due earlier than other grades.)  This form must be completed by the instructor of record for the course.

Once the form has been submitted, and any necessary approvals verified, the Registrar’s Office will record the incomplete grade and due date. Copies of the form will be forwarded to the student, instructor and advisors, for their records.

Instructors have seven days from the incomplete work due date to submit a Supplemental Grade Report form to update the grade.

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INCOMPLETE GRADE ASSIGNMENT FORM

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Additional resources:

L&C Grade Policy

Incomplete Grade Extension form - only to be used if a student later experiences an additional extenuating event.  One extension may be requested.