Information for Faculty

SUBMITTING FORMS

This link provides you with all the latest information on how forms and approvals should be submitted.

ADD/DROP PERIOD

• The Add/Drop Period
• Fire Code Capacity for JRHH and Miller
• Instructions for giving instructor consent to add a course section during the add/drop period
• Giving permission to register for variable credit course sections
• How to revoke previously granted permissions or overrides for an individual student

ATTENDANCE

• How to request that a student be dropped for non-attendance

ADVISING PERIOD

•  Instructions - Giving Advisor Approval to Register
• How to Read a Program Evaluation
• Non PE/A Credits Section on Program Evaluation

APPEALS AND PETITIONS

• Appeals of Academic Standing - Instructions for writing letters of support
• Petitions - Instructions for advisors, faculty and staff
  

CONTACTS

• Whom to contact in the Registrar’s Office

COURSE SUBSTITUTION

Course Substitution Form - Student completes form and sends a copy of the the completed form to the Department Chair.  The Department Chair answers the questions posed and sends by email to the Registrar’s Office

COURSE WITHDRAWALS

• Information about course withdrawals and deadlines

CURRICULUM AND COURSELEAF

CURRICULUM

• Proposing changes to an existing major or minor
• Proposing a new major
• Proposing a new minor

COURSELEAF

• Catalog changes and Scheduling Courses  - Due dates for the 2025-26 academic year
• Instructions - Submitting a Course Proposal - Course proposals are required for proposing new courses, deactivating courses, or proposing any changes to courses - including how the course applies to GE or major/minor requirements.
• Example of a New Course Proposal Form
• GE Course Criteria - for use when proposing a course to satisfy GE
• Instructions - Accessing and Using CourseLeaf - For Faculty - currently under construction
• Instructions - For Chairs To Approve, Modify Or Deny Course Proposals
• Instructions - Managing Department Catalog Pages and Requirements

GPA

• Explanation of how to calculate a GPA and a link to an on-line calculator

GRADING

• Final Exam Schedule
• Final Grading
• Screen shots of Self-Service Grading Process
• INCOMPLETE GRADE ASSIGNMENT FORM and Directions
  This form is used to assign an incomplete grade
• Extension - One extension of the INC grade deadline may requested when an incomplete grade was previously assigned and an extension is necessary: Extension of Deadline for Previously Assigned Incomplete Grade
• Supplemental Grade Report  (Google form)
  used to provide replacement grades for incomplete grades, NG grades, or to correct errors. 

GRADUATION

•  Graduation Applications - Instructions for Department Chairs (CURRENTLY UNDER REVISION)

• Graduation Application Checklist for Chairs

INDEPENDENT/DIRECTED STUDIES AND INTERNSHIPS/PRACTICA

• Independent or Directed Studies
• Internships or Practica

PLACEMENT EXAMS FOR WLL OR MUSIC - RECORDING PLACEMENT FOR STUDENTS

• Record an exam placement for a language that does not have an online exam (Arabic, Greek, Hebrew, Latin, Russian)
• Record a music theory exam placement
• Revise a previously recorded placement - any language

RECOMMENDATIONS

• Student granted access, and Information about providing recommendations for students
• Release Form for students to complete for letters of recommendation

REGISTRATION

• Instructions - Giving Advisor Approval to Register
• Instructions - giving permission to override prerequisites and restrictions or to provide instructor consent
• Irregular registration matters: special students and independent study/internship registration

REQUIREMENTS

• Verification that a non-course requirement has been met (oral language proficiency, ELI cocurricular requirement, MENA capstone requirement)
• Waiving BCMB lower level requirements
• Verification that a Music Major will not pursue a specialization

SCHEDULING

• Catalog changes and Scheduling Courses  - Due dates for the 2026-27 academic year
• Annual Course Schedule Template
• Instructions for completing the Annual Course Schedule Template
• Approved Time Periods
• Freshmen seats saved each semester
• Academic Scheduling Worksheet

SUMMER ADVISING

• WebAdvisor - Student Screens (what students see and need to complete)

WAITLISTS

• Managing Wait-lists
• How the Wait-list process works

WEBADVISOR/SELF SERVICE

• Instructions - giving permission to override prerequisites and restrictions, or to provide instructor consent
• Instructions - Giving Advisor Approval to Register

WITHDRAWING FROM COURSES

• Information about course withdrawals and deadlines