Final Grading Information

Please carefully review the criteria for awarding an incomplete grade. The criteria is very specific and can be found on the Incomplete Grade Assignment form, and also in the Grading policy in the Catalog. Please also review the instructions on page 2 of the form thoroughly.

Brief summary:

• An incomplete grade is used when circumstances beyond the control of the student prevent completion of the coursework - medical concern, death or serious illness in the family, etc. It is intended for use when a small number of assignments or the final exam is outstanding, and when the student has missed no more than two consecutive weeks of class.
• Students who would be required to attend additional class sections to complete the course should instead withdraw and enroll in the course in a future semester.
• Please note that incomplete grades awarded to graduation candidates will delay their graduation until the following semester.

Directions:

1. Instructors should complete the Incomplete Grade Assignment form and discuss the expectations and deadline with the student. (This is a fillable PDF from – download it first as a PDF, then complete it.) Please note that incomplete grade assignment form must be submitted by the instructor.
2. Submit the form to grades-cas@lclark.edu from your LC email account, and copy the student on the email (using the student’s LC email). If the student can sign the form, that is perfect.  If not, please state in your email that you have discussed the expectations/deadline with the student and indicate that the student has agreed to the terms. (Alternately, you can include an email chain from the student which indicates agreement - as long as it comes from the student’s LC email account.)
3. Deadline: MAY 2. Incomplete grade assignment forms are due prior to the end of finals, not when other final grades are due.

Notes:

• The “last date of attendance” is measured by the date you last had meaningful contact with the student, whether it be attendance in the classroom, submission of an assignment, or participation in a Moodle venue.
• Instructors are not required to sign the form as long as it is sent from the instructor’s LC email.
• The Director of E&D’s permission is required if the course is CORE-120 or 121.

• Directions for Final Grading on Self Service - with screenshots
  
• Summary of Final Grading on Self Service - no screenshots
  

If your course is offered for either a letter grade or CR/NC, please submit all grades as letter grades*. If your student has chosen the CR/NC option, the letter grade will be automatically converted to the CR/NC option. There is no need for faculty to remember or track which students chose the CR/NC option, and it will ensure that students who did not choose it are awarded the appropriate letter grade.

Please review your rosters one last time. It is the student’s responsibility to withdraw from a course if s/he has decided not to attend. If you find that a student who has not been attending remains on your roster, you must award the grade earned. Withdrawing a student after the 10th week deadline is not allowed.