main content Student Organization Resources

Here you’ll find links to important documents, forms, guidelines, policies, etc. for new and currently recognized student organizations.

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Forms

For advisors and club leadership:

• • Advisor Volunteer Service Agreement
  • Google Group Request Form
  • Honorarium Volunteer Agreement Form (printable PDF)
  • Organization Contact Update Form

For event planning:

• • Art Exhibit Request Form
  • Conferences and Events Office
  • Deposit Slip
  • Event Planning Intake Form
  • Expense Reimbursement Form/Check Request
  • Food Service Waiver
  • Fowler Food Service Venue Use Application
  • Food Waiver and Release from Liability Form
  • Fundraising Request
  • Liability Waiver Certification Form
  • Purchase Card Reservation
  • Risk Management Questionnaire

For inviting guests to campus:

• • Performance Agreement *BOTH parties must sign agreement first, prior to week of event. You should NOT be advertising the event until the form is submitted and approved.
  • IRS Form W-9 Request for Taxpayer Identification Number
  • Expense Reimbursement Form/Check Request
  • Vendor Request Form

For advertising in Fowler:

• • Posting Your Events on the Campus Display System

For club sports:

• • Travel Request and Itinerary Form
  • Liability Waiver Form

For travel:

• • Travel Request and Itinerary Form
  • Vehicle Owner/Driver Acceptance of Responsibility Form
  • Application for Driving Privileges
  • Frosch Student Travel
  • Zipcar

For Student Media:

• • Reverse Timeline
  • Morel Ink Questionnaire
  • Distribution Plan

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Policies and Procedures

• • ASB Honoraria Guidelines
  • Media Guidance for Campus Events
  • American Council on Education Memorandum on Political Campaign-Related Activities of and at Colleges and Universities
  • Electronic Reimbursement Instructions
  • Purchase Card Request Form and Policy

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Documents

• • List of Recommended Retreat Sites
  • Constitution Template