/ Campus Living/Move-Out

Move-out

Last Updated 12/1/25

Fall Closing looks different for those who are returning to their room in the spring and those who are moving off-campus at the end of the fall.

If you are returning to your room in the spring, please following hall closing details.

If you are moving off-campus at the end of fall, please follow move-out instructions.

Hall Closing Dates for 2025-26

Academic Semester	Student Group	Move-Out Dates and Times
Fall 2025	Students not on-campus for winter break	12 PM on Thursday, December 18, 2025
Spring 2026	Students not graduating	12 PM on Friday, May 8, 2026
Spring 2026	Graduating Seniors	12 PM on Sunday, May 10, 2026

Fall 2025 24-Hour Quiet Hours: Wednesday, December 10th at 10pm until Thursday, December 18th at 12pm

Spring 2026 24-Hour Quiet Hours : Thursday, April 30th at 10PM until Thursday, May 8th at 10PM

Fall 2025 ONLY Move Out Details

For students who are moving out of their fall only assignment and are not returning to on-campus housing for spring 2026.

Move Out Checklist

To complete a proper move-out, you will need to:

Let us know which move-out option you will be completing by filling out the Fall Only Move Out form (sent to Fall Only resident’s email). Options are listed below.
Return your key to the Odell Annex front desk, or the Odell Annex key drop box in the lobby. You have card access to this space after hours so that you can enter and leave your key. Do not leave your key with roommates, RAs, or Campus Safety. The Annex is accessible 24/7 via tap card access so you can return your key at any time!
Don’t forget to update your mailing address!

FAQs about Fall Only Move Outs:

I leave very early in the morning before the Vacate Inspection times on the sign up. How should I go about a vacate inspection?
1. Default to an express check-out option! When you are ready to leave campus, drop your keys at the Odell Annex. You have card access to this space after hours so that you can enter and leave your key.
What happens if I don’t complete the move out form?
1. If you don’t complete the form, we consider this an improper check-out and charges will be applied to your student account. You will be defaulted to Option A: Express Inspection. An RA will review your room at a later date and time to verify the condition of the space.
What happens if I forget to drop my key off at the Odell Annex before I depart?
1. Please send us an email as soon as possible so we are aware. However, a $150 re-key charge will be placed on your student account. We need all keys back in our office by 8am on December 18, 2025.

All Year Resident - Hall Closing Details

For students who are returning to campus in the spring.

To prepare your room for the winter break, please follow Fall Closing details to make sure your room is ready to sit vacant for a month.

Preparing for Fall Closing Checklist

Staying on campus for winter break?

If you are staying on-campus for winter break
- And you live in Holmes, Hartzfeld, East, Roberts, or Juniper, you will remain in your room for the break. No action required!
- And you live in Copeland, Platt-Howard, West, Alder, Manzanita, Spruce, or Ponderosa, you will collect a temporary room key for a space in Stewart-Odell or Holmes on Sunday, December 21st and transition into a temporary winter break room. You will transition back to your academic year room in January!

Green Move Out: Donate, Swap, & Shop - Fall 2025

Fowler 353
- Open December 11–17, 8 a.m–8 p.m.
- Open December 18 until noon.
- Drop off only, no swap.
Stewart and Holmes Hall Lobbies
- Open December 15–17 all day
- Open December 18 until noon
Learn more about what can and can’t be donated here!

Transportation & Parking Reminders

Parking permits are not required during the winter break (Dec 20 - Jan 20)
Students may leave vehicle on campus during break but should keep the following in mind:
- LC is not able to guarantee the safety of your vehicle. Please make sure to take all valuables out of car and properly secure it.
- In the event of an emergency and your vehicle needs to be relocated, LC reserves the right to tow to a different parking space (at LC expense).
The Campus Living Discord has a transportation channel! Connect with others for end of fall semester ride-share options.

Update Your Mailing Address

It is your responsibility to update your mailing address via Webadvisor before you vacate for the break. To complete this:

Log in to WebAdvisor
Click on Students, then on Emergency Contact Information.
After entering the appropriate contact information, click Update/Verify to complete the entry.

Move-Out Options for Fall 2025

Option A: Express Check Out

Finish packing and cleaning, then bring your key immediately to the Odell Annex and leave campus.
Residents who select this option will not complete an in-person inspection with the RA present and waive their right to contest charges. Residents will return their key to the Odell Annex upon their departure, and an RA will review their room later that day.

Option B: In-person Inspection Appointment

Schedule an appointment using the link provided later in this form. On your move out day (must be before 12/18 at 12:00 PM), finish packing and cleaning, then an RA will meet you at your room to review your empty room. Then, bring your key immediately to the Odell Annex after your inspection and depart.
Students who schedule an inspection with an RA must be ready to leave their room immediately after the inspection.
Inspections will be held
- December 15th - 17th from 10am to 9pm
- December 18th from 8am - 12pm.
- Inspections take about 10 minutes.
If you are leaving before December 15th, you will be defaulted to Express Check Out.

Complete the Move Out form!

Regardless of your move-out option, all fall only residents must complete the Fall 2025 Move Out form (sent to your email) to let us know how they plan to move out by December 12.
Students who do not complete this form by December 12 will be defaulted to Option A.

Clean Your Room

Walls, doors, and ceilings should be free of dirt, grease, spots, finger marks and pen marks

Remove all decals, stickers, tape, tacks, nails, glue, etc. Do not spackle or patch holes

Windows should be cleaned on the inside only with window cleaner
Surface areas must be dusted and wiped down

Flatten all boxes before bringing them to the floor trash room

Clean all areas immediately outside of your room, such as chalkboards, and clear any personal belongings

Do not leave items in the hallway, lounge, kitchens, bathrooms, stairwells or other common areas

ALL items should be removed from bathroom
Hartzfeld Suite and Apartment bathrooms should also be cleaned of any buildup of soap scum, mold, mildew, etc.
Follow the move-out checklist!

Prepare For Your Inspection

Remove all of your personal items from the room
Clean all spaces in the room
- Including Suite/Apartment Bathrooms and Apartment Kitchens
Remove all posters, tacks, and tape from the walls
Check for mail and packages prior to departing
Close your windows & blinds
Return furnishings to their original configuration. All original furnishings and accessories must be present.
Smoke detectors must be intact and in operating condition
All locks, lights, drawers, window pulls, etc. must be working
For items that need to be repaired fill out a work order prior to your room inspection

Avoiding Charges

The following at minimum will result in a charge to your housing account:

Not removing all personal belongings from space
Not following cleaning guidelines for move out
Not resetting furniture back to original setup
Not following proper checkout procedures
Not scheduling room inspection (by deadline or at all), late/unprepared for inspection, rescheduled inspection within 24 hours, did not checkout by deadline